Permissions

Feature/Function

Controls

Present in

Account settings

• The account settings that you can reach by clicking on the arrow next to your picture in the top right corner

• Skills - define and administrate skills, skill templates and skill categories

• Appearance - define color and logo for navigation bar

• Tags - define and administrate tags and tag categories (if tag modules is active)

• Reminders - view/create reminder settings with read/write access to Account settings

Account settings

Advanced Analytics

IF you have access to the Advanced Analytics module, you will see:

• Advanced Analytics: Compliance

• Advanced Analytics: Engagement

• Advanced Analytics: Optimization

Account settings

Create pulse

• Type of access managers should have to Pulse in the mobile app

Pulse

Forecast

• Variables settings - add calculated variable and associated formula

• Input data - add and configure forecast variables

• Forecast configurations - configure forecasts

Account settings

Forecast overview

• Controls visibility of the Forecast tab

Forecast

Messenger

• Controls whether your employees have access to Messenger, a chat feature.

• By default, the Messenger functionality will be turned off. 

Account settings

Newsfeed

• Controls access to the Newsfeed overview

• Allows the user to create, edit, publish, or delete newsfeed items with the organization via the web app

Account settings

Opening hours

• Allows for the configuration of opening hours per unit in group settings

Group settings

Optimization settings

• Allows users to configure event categories and variable settings

Group settings

Integrations credentials

• Integration credentials - generate, edit delete

Account settings

Integrations API keys

• Allows for regeneration of API keys

• API key management

This is only available to account managers with access to account settings and permission for integration credentials.

Account settings

People

• People tab in People

• People details in People

• Agreements in People

• Upcoming events in the Dashboard (birthdays, skill expiry, agreement expiry)

People

Initiate E-signing

• Initiating the actual E-signing process

People

People agreements

• Type of access a user should have to Agreements after clicking on a person in People

People

People details

• Controls what type of access a user should have to People details after clicking on a person in People

People

Attachments

• Associating any documentation relevant to an employee, for example, an employment contract, a certification, etc.

People

Preview PDF

• Previewing a pdf document that can contain mapped data from Quinyx

• Used to generate employment contracts with information from Quinyx that can then be printed

In order to use this feature, PDF templates must be uploaded to your environment. This can be done in Account settings > PDF Forms.

People

View E-signed documents

• Previewing E-signing documents before initiating the signing process

• Viewing E-signed documents

• Downloading previously signed documents

People

Qmail

• The Qmail icon and the form you get to by clicking the icon

• Note: Whether Quinyx sends notifications depends solely on the settings in Account settings > Group management > [Unit name] > Advanced unit settings > Messages

Write access is the default access for all roles on the Qmail permission

Qmail

Salary

• Salary in People - Agreement details

• Standard variable in Schedule - Actual salary cost

• Standard variable in Schedule - Forecasted salary cost

• Punched hours report

People

Schedule

Scheduling

• Shifts and tasks in Schedule, in the Notifications panel, and in the Time card

• Notice of interest in Schedule and in Shift control center

• Shift swap in Shift control center

• Base Schedule

• Upcoming events in Dashboard (shift bookings, shift swaps, notice of interest)

• Staffing chart and optimization bar in Dashboard

• Scheduling widget in Dashboard (Notice of interest, shift bookings, unassigned shifts, shift coverage)

• Sales widget in Dashboard (chart and forecasted vs actual sales bar)

• Approving/denying absence requests in the mobile app's Manager-tab

Schedule

Absence

• Absence in Schedule, in the Notifications panel, and in the Time card

• Absence request in Schedule and shift control center

• Upcoming events in Dashboard (absence requests)

• Scheduling widget in Dashboard (absence requests)

• Approving/denying absence requests in the mobile app's Manager-tab

Note! This permission allows managers to approve their own absence requests.

Schedule

Lock schedule

• Allows for the locking/unlocking of the Schedule view.

• Controls if any users can add, edit, and delete shifts, punches, salary types, and tasks in a given time period. If locked, any changes are not possible.

Schedule

Punches

• Punches in Schedule and in the Time card

• Attesting in Schedule

Schedule

Manual salary types

• Controls if the user can use add, edit and delete manual salary types inside the Time card’s Salary type overview.

Schedule

Availability

• Controls if the user can add, edit, and delete availability items in the web app.

• Approving/denying availability items in the mobile app's Manager-tab.

Schedule

Time Tracker

• Controls if the user can access the Time Trackers view in Account settings

• Allows the user to add, edit, and delete Time Trackers in Account settings

Account settings

Settings

• Account

• Approve devices

• Controls if the user can give a role to another user

• Help & feedback

• Language

• Log out

Settings

Shift types

• Controls the type of access a user should have to the Shift types menu (and menus below) under account settings/group settings.

Group settings

Apply rules

• Controls if the user can update salary type rules from shift types on historical shifts and update multiple shift types in different units at the same time.

Group settings

Tags

• Controls what type of access a user should have to tags under account settings/group settings and tags follow up under Analytics (note that this only affects customers that are using the tags module)

Settings

Task Management

• Controls if the user can create new resources(Events, Files, Forms, Tasks, Stories, Widgets, etc) in the Employee Hub.

Employee Hub

Distribution

• Controls if the user can distribute created resources(Events, Files, Forms, Tasks, Stories, Widgets, etc) in the Employee Hub.

Employee Hub

Events

• Controls if the user can view the Event module in the Employee Hub.

Employee Hub

Files

• Controls if the user can view the Files module in the Employee Hub.

  This permission currently only affects the mobile app.

Employee Hub

Forms

• Controls if the user can view the Forms module in the Employee Hub.

Employee Hub

Home

• Controls if the user can view the Home module in the Employee Hub.

Employee Hub

Reports

• Controls if the user can view the Reports module in the Employee Hub.

Employee Hub

Stories

• Controls if the user can view the Story module in the Employee Hub.

Employee Hub

Tasks

• Controls if the user can view the Task module in the Employee Hub.

  This permission currently only affects the mobile app.

Employee Hub

Widgets

• Controls if the user can view the Widget module in the Employee Hub.

Employee Hub

Transfer to payroll

Controls what type of access a user should have to the Time view. For this permission, the following behavior can be expected for the three different access levels:

• No access: The user will get an error message when clicking the Time tab indicating there aren't sufficient permissions to access the page.

• Read access: The user will be able to enter the Time tab assuming there is read access on the current unit. What’s more, the user will be able to select data for the units on which the user has read access but not perform any payroll-related actions when those have been added.

• Write access: The user will be able to enter the Time tab assuming there is at least read access on the current unit. What’s more, the user will be able to select data for the units on which the user has read access. For the units on which the user has write access, the user is able to perform payroll-related actions such as transferring to payroll, reverting etc.

Read access is the default access for all roles on the Transfer to payroll permission. 

Note that an exception to this is role templates created prior to version 0085; those will have read access by default unless they have "No access" on the Scheduling > Punches permission specifically - in that case, the default access will be No access.

Time