Efficient payroll processing is essential to running accurate and timely operations. Quinyx provides a structured workflow that helps payroll administrators manage each step with confidence and clarity. The guide below outlines the full payroll process, from preparation to reporting, and can be used as a reference or practical checklist to ensure nothing is missed during each payroll cycle. Whether you're new to the process or refining your routine, this step-by-step overview supports consistency, Compliance, and control.
Are you a visual learner, click here to see the workflow.
1. Prepare for payroll
Review time reports: Ensure all employee time reports are submitted and approved.
Check absences: Verify that all absences are recorded and approved.
Validate schedule changes: Confirm that any schedule changes are updated and approved.
2. Initiate payroll export
Access payroll module: Navigate to the payroll section within Quinyx.
Select payroll period: Choose the appropriate payroll period for processing.
Generate export file: Create the payroll export file, which includes all relevant data for the selected period.
3. Review exported data
Verify employee details: Ensure employee information is accurate and up to date.
Check hours and rates: Confirm that worked hours and pay rates are correct.
Assess deductions and benefits: Review any deductions or benefits applied to employee salaries.
4. Integrate with payroll system
Import data: Transfer the exported file into your organization's payroll system.
Process payroll: Run the payroll within your system, applying all necessary calculations and adjustments.
Generate payslips: Create payslips for employees, detailing their earnings and deductions.
5. Post-payroll activities
Distribute payslips: Share payslips with employees through the designated channels.
Handle queries: Address any employee questions or concerns regarding their payslips.
Archive records: Store payroll records securely for future reference and compliance purposes.
6. Reconcile and report
Reconcile accounts: Match payroll transactions with financial accounts to ensure accuracy.
Generate reports: Create reports for internal analysis and external compliance requirements.
Review process: Evaluate the payroll process for any discrepancies or areas of improvement.
Read more about the payroll process here.